The job is a firehose of small, urgent text: an inbox that refills faster than you can clear it, a calendar that needs defending, travel that needs booking, a stack of meeting notes that needs turning into action items, and a steady demand for emails that sound exactly like the person you support. None of it is hard on its own. All of it is constant, and it lands while you are already mid-task on something else.
An AI agent fits this work because most of it is repetitive and built on facts you already hold: your exec's voice, their preferences, their frequent contacts, their travel patterns. The difference from a plain chatbot is that this agent can search the live web to compare flights or vet a restaurant or build a one-page brief on the person in the next meeting, read an uploaded itinerary or expense file and turn it into the summary your exec actually wants, and remember how your exec sounds so every draft comes back ready to send. On Keimodel you can run it on Claude, GPT, or Gemini, and for a delicate reply you can compare how each one phrases the same email and send the version that lands.
Set your exec's preferences in Memory once, then the prompts below turn the morning scramble into a few minutes of review. You stay the gatekeeper. The agent does the typing, the digging, and the math.
Capabilities this leans on
Do this first. Every draft, brief, and booking gets sharper once the agent knows your exec and how they like things done.
Remember these facts about the executive I support: I assist [Name], [title] at [company]. They're based in Austin, TX (Central Time) and travel often to San Francisco and New York. Voice for their emails: warm, direct, brief, no exclamation marks, signs off 'Best, [First]'. Preferences: nonstop flights, aisle seat, hotels within walking distance of the meeting, no meetings before 9am or over the lunch hour, calls capped at 30 minutes by default. Frequent contacts are [names]. Always show me flight and dinner options to confirm before anything is booked, and never put their personal details into web research.
Sort the overnight pile, then draft the answers in your exec's voice.
Here are the subject lines and first lines of the 14 emails in my inbox this morning. Sort them into Reply today, Delegate, FYI, and Ignore, tell me which three are most time-sensitive, and note who I can answer without bothering my exec. [paste the list]
Draft a reply to the email from [name] at [company] asking to move our Thursday call. Offer Tuesday 2pm or Wednesday 10am CT, keep it warm and under 60 words, and sign off as me on my exec's behalf.
Draft a polite decline to the speaking invite from [event] in my exec's voice: grateful, brief, leaves the door open for next year, under 70 words.
What you get: A triaged inbox and ready-to-send drafts for the messages that actually need your exec, written the way they would write them.
Web search does the legwork on flights, hotels, and dinner so you book instead of browse.
My exec flies from Austin to San Francisco on Tuesday Oct 14, needs to land before 2pm, and flies back Thursday after 6pm. Search current nonstop options on those days and give me three outbound and three return choices with airline, times, and rough fare.
Find three dinner spots near the Salesforce Tower for a business dinner for four on Wednesday night: quiet enough to talk, reservable, mid to high price, ideally one steakhouse, one seafood, one with strong vegetarian options. Include the booking link for each.
Block the trip on the calendar: outbound flight, two hotel nights, the Wednesday dinner at 7pm, and a 90-minute buffer before the Thursday return. List the events you'd create so I can confirm before I add them.
What you get: A short, comparable set of travel options and a draft calendar for the trip, ready for you to confirm rather than assemble.
A one-page read on the people and companies in the room, pulled from live sources.
My exec meets [name], VP of Operations at [company], on Friday. Search for a short bio, their background and time at the company, anything they've said publicly in the last year, and recent company news. Give me a one-page brief with a few smart questions to open with, and cite your sources.
Brief me on [company] before the partnership call: what they do, rough size and funding if known, their main competitors, and anything in the news this quarter that's relevant to a partnership.
Run that same company-brief prompt through a second model and show me both side by side so I can carry the sharper one into the meeting.
What you get: A sourced, one-page brief your exec can skim in the elevator, plus a second opinion when the meeting matters.
Paste the raw notes and get owners, dates, and a recap you can send.
Here are my rough notes from the leadership sync. Pull out every decision and every action item with an owner and a due date, flag anything with no owner, and list the three things my exec personally owns. [paste notes]
Now write the follow-up recap email to the six attendees: a two-line summary, the decisions, and a table of action items by owner and date. Professional, under 200 words.
Draft three short nudge messages I can send next Wednesday to the people whose action items are due Friday.
What you get: A clean action log, a recap email, and the follow-up nudges, all from one paste of messy notes.
Drop in the PDF or CSV and get the summary your exec actually wants.
I've uploaded the conference itinerary PDF. Turn it into a clean day-by-day schedule in my exec's timezone, flag the two sessions that overlap, and note where there's no break longer than 30 minutes.
Here's the credit card export CSV for the New York trip. Total it, group it by category (flights, hotel, meals, ground transport), flag anything over $200, and format it as an expense summary I can paste into our reimbursement form.
From that same file, list any charge that looks personal or out of policy so I can check it before I submit.
What you get: A readable schedule and a categorized expense summary out of files that would otherwise take an hour to sort by hand.
Teach the agent how your exec sounds once, then every draft comes back in it.
Read these five emails my exec actually wrote and describe their voice as a few rules: sentence length, greeting and sign-off, level of formality, words they use and words they avoid. Save that as how I write on their behalf. [paste 5 emails]
Using that voice, draft a warm introduction connecting [person A] and [person B], explain why they should talk, and keep it under 90 words.
Save a Skill called 'Exec voice email' that takes a short bullet brief and returns a finished email in my exec's voice.
What you get: A captured voice profile and a saved Skill, so every email you draft on their behalf reads like they wrote it.
Scheduled tasks and a connected phone keep things moving before the day starts and while you're away from the desk.
Every weekday at 6:30am, send me a morning brief: today's calendar with any gaps or conflicts, the three most time-sensitive emails from overnight, and one line on weather and traffic for any in-person meeting.
(From Telegram) What's on the calendar between 2 and 5 today, and is there room to fit a 30-minute call?
(From Telegram) Draft a quick text to [name] pushing our 3pm to 3:30, apologetic, one line.
What you get: A brief waiting when you wake up, and an assistant you can hand quick tasks from your phone between meetings.
Project managers
Kickoff to plan, status updates, risk and dependency lists, and timeline math.
Freelancers & consultants
Proposals, scoping, positioning, and client updates without the admin tax.
Sales & outreach
Research prospects, personalize cold email at volume, and turn calls into CRM notes.
Open the Agent, paste any prompt above, and change the details to fit your business.