Event and wedding planning is a coordination job dressed up as a creative one. For one wedding you are juggling a venue, a caterer, a florist, a photographer, a band, a rentals company, and a couple who texts you at 11pm with a new idea. Every one of those threads needs words: a proposal, a package breakdown, an outreach email to a vendor you have never worked with, a timeline everyone can follow, an update so the client stops worrying. None of it is hard. All of it is volume, and it lands on you between site visits and tastings.
An AI agent fits this work because most of it is text and math built on details you already hold in your head: the date, the headcount, the budget, the vendors, the couple's taste. The agent does exact budget math across a dozen line items instead of a spreadsheet you keep patching, searches the live web to find and vet vendors in a new city, generates mood and image concepts for a styled shoot, and remembers your studio's voice and your standard packages so a proposal starts from your context instead of a blank page.
Set your business details in Memory once and save your proposal as a Skill, and every prospect gets your strongest version instead of whatever you could write the night before a consult. The prompts below cover the proposals, the vendor wrangling, the timelines, and the day-of details. You stay the planner in the room. The agent handles the paperwork that makes the room run.
Capabilities this leans on
Do this first. Every proposal, timeline, and budget below comes back in your voice and with your real packages.
Remember these facts about my business: I run Marigold Events, a full-service wedding and event planning studio in Charleston, SC. I offer full planning, partial planning, and month-of coordination. My packages: full planning starts at $9,500, partial at $5,500, month-of at $2,800. A typical wedding is 100 to 160 guests with a total budget of $45k to $90k. My voice is warm, calm, and organized, never frilly or over-the-top, the kind of person who makes stressed couples feel handled. I work with a regular roster of vendors but often source new ones for destination dates. Always write US English, prices like $5,500, and I never overpromise on a vendor I haven't vetted.
Build your proposal once so every couple gets your strongest version, not a late-night rewrite.
Write a planning proposal for a couple, Dana and Priya, a 140-guest wedding next October at a Charleston waterfront venue, budget around $70k. They want full planning. Include: what I'm seeing in their vision, what full planning covers, a rough timeline from now to the day, the $9,500 fee with a 40% deposit, and why full planning is worth it for a wedding this size. Warm and reassuring, not frilly.
Add a short 'what I'll handle versus what stays with you' section and a clear next step to book a planning call.
Save this structure as a reusable Skill called 'Wedding planning proposal' so I can generate one for any couple by giving you their names, date, guest count, budget, and package.
What you get: A polished proposal for this couple and a saved Skill that turns the next inquiry into a proposal in minutes.
Live web search surfaces options in a new city and drafts the first email so you fill gaps fast.
I need a florist for the Dana and Priya wedding, Charleston, October, garden style with a muted palette, floral budget around $6,500. Search for well-reviewed wedding florists in the Charleston area and give me five, each with their style, a note on recent reviews, and a starting point on price if it's listed.
Write a warm, professional inquiry email I can send each one: the date, guest count, venue type, style, and budget range, asking for availability and a starting quote. Keep it under 120 words.
Two florists sent quotes back: [paste]. Put them side by side on price, what's included, and style fit, and tell me which is the better value for this couple.
What you get: A vetted shortlist, a ready outreach email, and a clean comparison so you book the right vendor without a dozen tabs.
Turn the day's moving parts into a minute-by-minute schedule everyone can follow.
Build a wedding-day timeline for Dana and Priya: ceremony at 4:30pm, cocktail hour, reception with dinner and dancing, end at 11pm. 140 guests, one venue, first look at 2:30pm. Lay it out in 15- to 30-minute blocks from hair-and-makeup call time through send-off, noting who needs to be where.
Now write a vendor run-of-show version of the same day: arrival and setup times for the florist, caterer, band, photographer, and rentals, plus load-out. Make it a clean table I can send each vendor.
Draft a short, friendly email to send the couple with the timeline attached, telling them what they need to do and what they can stop thinking about.
What you get: A guest-facing timeline and a vendor run-of-show from one brief, so nobody asks you what happens next on the day.
Exact math on where the money goes, so you catch an overage before the couple does.
Build a wedding budget for a $70,000 total, 140 guests: venue $14,000, catering at $145 per head, bar $6,500, florals $6,500, photography $5,800, band $5,500, rentals $7,200, planning fee $9,500, stationery $1,800, cake $900, hair and makeup $1,400. Total it, show each as a percent of budget, and tell me how much is left or over.
Catering came back at $168 per head instead of $145. What does that do to the total and the amount over budget, and what two line items would you trim to get back to $70k without gutting the look?
Give me a one-page budget summary I can walk the couple through, plain and calm, with the per-guest cost called out.
What you get: A balanced budget with the overage math done, plus a summary that keeps a money conversation easy.
Make the check-in a two-minute task so the couple always knows where things stand.
Write a planning update email to Dana and Priya. This week: booked the florist, sent the catering contract for signature, and I need them to confirm the final guest count and pick between two linen options by Friday to stay on schedule. Warm, brief, ends with the one or two things I need from them.
Give me a reusable template for these updates: what's done, what's next, what I need from you, and how many days to the wedding. Four short sections, calm tone.
What you get: A clear update and a template, so couples feel handled and you never go quiet in the middle of planning.
Get a mood, image concepts, and captions for the styled shoot that fills your portfolio and feed.
I'm planning a styled shoot to attract more garden-wedding couples: a muted palette of sage, cream, and dusty rose, a Lowcountry garden setting, a long table, candlelight. Write a one-paragraph creative direction I can send the photographer and florist, plus a shot list of eight images we'd want for the portfolio and social.
Generate a mood-board image concept for it: a long garden table at golden hour, sage and dusty rose florals, taper candles, a linen runner, soft and editorial, with room for text at the top.
Write five Instagram captions to roll the shoot out over two weeks, in our voice, each with a soft call for couples to inquire.
What you get: A creative direction your vendors can run with, an image concept, and two weeks of captions from one brief.
Scheduled tasks and a connected phone keep the details moving in the final weeks and on the day.
Build a day-of coordination checklist for a 140-guest wedding: an emergency kit list, a setup checklist by area (ceremony, cocktail, reception), a 'who has the rings and the marriage license' section, and a teardown list. Make it printable and easy to scan on a phone.
Every Monday at 9am during the 8 weeks before a wedding I name, ask me which tasks are still open for that couple and draft the vendor or client emails I need to send this week.
(From Telegram) The cake vendor just texted that they'll arrive at 3 instead of 2. Update the run-of-show and tell me who I need to message about it.
What you get: A printable day-of checklist, a weekly nudge that drafts your emails, and a way to adjust the plan from the venue floor.
Restaurants & cafes
Menu copy, daily specials, review replies, social posts, and food-cost math.
Photographers & videographers
Inquiry replies, pricing pages, questionnaires, contracts, and gallery messages.
Marketing agencies
Briefs, calendars, ad variations, and client reporting at agency speed.
Open the Agent, paste any prompt above, and change the details to fit your business.